FamSpend is permissive: an expense you just created can be edited unlimited times no questions asked, and deleted if you don't need it anymore. The rule is simple: editing is reversible, deleting is permanent.
Editing an expense
Open the expense (click the row in the list or the dot in the calendar). All fields are editable:
- Title
- Amount (exact, estimate, or empty = to be determined)
- Due date
- Cost Center
- Associated people
- Recurring flag / frequency
- Notes
Save. Changes apply immediately: calendar, totals, Home — everything updates.
There's no limit on the number of edits, no time-based "lock", no cost per edit. It's free and unlimited.
Editing an already-paid expense
Paid expenses are editable too — but carefully. Changing final amount or payment date after payment is rare; usually only to fix a typo.
Edits on paid expenses don't trigger notifications to other workspace members. If the expense is shared and you change a number, let people know via other channels — FamSpend isn't an audit-tracking system.
Editing a recurring expense
When you edit an expense that's part of a recurring series, FamSpend asks:
- This occurrence only — edits only this instance
- This and all following — edits from today onward (permanent changes)
- The whole series including history — also overwrites past occurrences
Most of the time you want "this and all following". See Recurring expenses for the full detail.
Deleting an expense
Open the expense, click Delete. FamSpend asks for a modal confirmation: the expense disappears and isn't recoverable.
What happens:
- The expense leaves the calendar, totals, history
- Paid ones become "they weren't there" — past analytics and reports change
- If the expense was shared, it disappears for everyone (no question asked of other members)
That's why deletion requires explicit confirmation. If in doubt, edit instead of deleting.
When to delete (and when not)
Delete only if:
- You logged an expense by mistake (duplicate, wrong identity)
- You're cleaning test data before starting to use the app for real
Don't delete:
- An expense you realize is in the wrong Center → move it instead (see Moving expenses between Cost Centers)
- An expense with the wrong amount → edit the amount, don't delete
- A recurring expense you don't need anymore → end the series from the point you don't need it, don't delete the past history
Deleting a recurring series
Deleting a recurring expense gives you three options (like for edits):
- This occurrence only — removes the single instance, the series continues
- This and all following — closes the series from here onward, preserving past history (effectively the same as Remove recurrence from the current occurrence)
- The whole series — destroys past history too (rare, to avoid)
For "I don't need this recurring one from May onward", always pick This and all following — that's "stop", not "it never existed".
AI Helper for batch edits
"Move April's installment to the 18th instead of the 5th" — edits a single occurrence "Rent went from €850 to €890 starting May" — edits "this and all following" of the series
Helper recognizes the pattern and asks for confirmation with a structured card.
What if I delete by mistake?
There's no trash. A deleted expense is gone. The best move is to recreate it from memory or, if you have a recent export, retrieve the data from there.
That's why before deletion we ask for explicit confirmation: two clicks instead of one, zero bad surprises.